For many jobs that have to keep up with the Occupational Safety and Health Administration’s (OSHA) compliances, it’s important to have proper training readily available and reminders to keep staff compliant. This not only adheres to the higher-up’s demands for a business of any sort, but also to keep staff and customers safe as well, but finding out the best way to go about bringing forth these important reminders in an efficient way can be the most challenging part.
One of the best ways to keep staff in the loop with important safety reminders and keep them compliant is through digital signage. By creating dynamic and immersive content on a bright LED/LCD screen, it will help to boost communications and engagement compared to static signs, bringing in new and efficient ways to keep staff on the job easier than ever before.
Looking for reasons to switch to digital signage to keep up with important safety compliances? Here are the ways that digital signage can keep locations compliant with these easy tips and tricks!
1. A Centralized Hub For Real-Time Control
Digital signage provides a reliable communication hub for all managers and staff to stay informed!
One of the best reasons for implementing digital signage for many different businesses–especially in the manufacturing, healthcare, construction, and oil and gas industries–is because it becomes a centralized hub for all things communication. Digital signage is a great way to communicate with staff, and it’s better than email or scheduled meetings because content can be updated in real-time to reflect essential alerts, safety compliance, and also provide updated reports for days without incidents and emergencies.
It’s an essential centralized hub that can be updated in real-time using remote management capabilities to reflect changes as they happen to keep staff safe and informed in case of emergencies, making it a crucial piece of technology for any type of workplace environment.
2. Provide Real-Time Safety Alerts
Emergencies can happen at any point and when you least expect it. Keep staff informed immediately with real-time updates!
Digital signage is also great to use to alert staff of potential dangers or emergencies. If there is a medical emergency, fire hazard, natural disaster, chemical spill, or even a severe security threat, staff can be alert instantly through a quick real-time update through digital signage.
Digital signage is able to cut out the middle man, such as alerting specific staff members first or accessing your email to ensure staff are updated instantly aso they can take action. Other forms of crucial content can be navigation and evacuation routes or the proper procedures to follow to prevent any devastating disasters while on the job.
3. Keep Staff Up-to-Date on Trainings and Certifications
Important safety trainings are crucial for OSHA compliances and to keep staff safe!
For many industries, especially in healthcare, it’s crucial for staff to stay up-to-date on important safety training and certifications in order to properly care for patients. From First Aid, CPR, to learning how to use an AED, these are common certifications many employers ask for and it’s important to stay up-to-date on them when they expire.
Digital signage can be a great way to send out reminders of updated training and certifications to staff members to keep it at the forefront of their to-do list. Creating content displaying schedules of upcoming safety training sessions, along with deadlines, can be a great way employees of any industry stay compliant.
4. Show Important Everyday Safety Tips
Important safety tips to use in everyday instances is also a great way to keep staff and others around them safe!
The worst thing that a business can experience is multiple staff members getting sick or injured over something that was completely preventable. From washing your hands, wiping down and sanitizing common areas, or simply putting up a yellow wet floor sign to alert staff of spills are some of the simplest ways to continue to keep staff safe while on the job.
Creating digital signage content that alerts staff of common safety knowledge, such as how to properly wash your hands for instance, are great to keep other employees protected. This type of content can help to reinforce basic hygiene skills and also prevent “content blindness” from static signs that can easily be ignored.
5. Mental Health Reminders and Hotlines
Not only is workplace safety important, but so is your staff’s mental health!
Safety compliances are important to follow throughout your shift. Making sure staff are properly trained on handling heavy machinery, the steps to perform CPR, and how to properly clean up messes are important, but so is your staff’s own well-being. While we continue to look out for every staff member’s well-being through proper training in the workplace, their mental health is just as important.
Work can be extremely stressful depending on the person, which is whyt it’s important to create a safe space for your staff. Creating a safe and positive workplace environment is crucial for every business and making sure that your staff have resources that are easy to reach out for when they need help is needed. Providing staff mental health hotlines, tips to handle stress, and even advice on how to ask for help while also utilizing their benefits is a great way to keep locations compliant.
Why Digital Signage is Regarded Highly For Safety Compliance
Companies where safety is most important rely heavily on digital signage to keep deskless staff aware of their surroundings!
Following proper compliances is important for any type of business, especially for deskless workers who receive their communication directly from staff, meetings, and the occasional HR poster put in common areas of the building. Digital signage is a highly regarded method when it comes to getting essential information to employees and it can do the same with important compliance updates too.
What Types of Compliances Need to Be Addressed?
Many different businesses in particular industries have to abide by certain compliances to ensure that their business is running according to federal laws and regulations. This could be compliances that all businesses are supposed to follow, such as registering for an IRS Employer Identification Number (EIN), following employment and labor laws, and protecting employee data and personal information with proper cybersecurity—but they can also be industry-specific too.
From following important HIPAA (Health Insurance Portability and Accountability Act) laws to protect patients in healthcare, and mandated FDA laws in regards to labeling and making food to sell and package for consumers, there are a number of important compliances that businesses need to follow to avoid getting into serious trouble when mistakes are made.
Is Digital Signage Really Needed for Company Compliances?
While digital signage is not required to inform staff of important company and federal compliances, it’s a great and informational way to address them without it getting buried in an email. Companies are often required to make regulatory posting requirements for different agencies, such as OSHA or the ADA. This could be anything from labor law posters, proper handwashing techniques, or even posters with large font, high-contrast texts, and even audible messaging for disabled persons.
Digital signage overall helps to display this type of content in an efficient manner and in high-traffic areas to ensure that the information is being spread to those that need to see it. Adding digital signage in places such as break rooms, cafeterias, building entrances, elevator waiting rooms, or in operational zones in a manufacturing warehouse are some of the best places to guarantee staff will see these important notices.
Your Guide to Creating Digital Signage Content: The Shift Way
Finding the best CMS platform to create the best types of content to keep your business compliant can be fixed by using Shift!
The hardest part about switching to digital signage is exploring your creative side and creating content to keep staff in the loop about essential company news and events. Digital signage is a great way to keep staff in check with important safety compliances. You can showcase this through content you create to keep them properly informed in a fun, exciting way where they won’t miss out on anything crucial.
What is Shift’s Goal?
Shift is a useful content management system (CMS) that is great to use alongside digital signage to keep their staff informed without being tied down to their email at their desk. This is also great for deskless workers to keep them informed of upcoming company news, events, training sessions and certifications to sign up for, as well as broadcasting crucial safety reminders.
Every CMS platform has a goal in mind when they’re first created and Shift’s is to help to deepen relationships between managers and their employees. Keeping staff in the loop for important news, events, safety compliances, and more is important, but helping to build a trusting and professional relationship with staff is just as crucial. Shift helps to do this through content you can create, such as providing templates for employee spotlights, by congratulating staff on important milestones, work anniversaries, employee of the month shoutouts, or simply for going above and beyond.
Shift helps you to continue to expand brand awareness and scalability through your content with customizable templates, and they even provide remote management capabilities through their unique feature, the Content Navigator. This helps to alert staff of any news, alerts, or emergencies instantly in real-time, which is extremely helpful to keep staff in any location of a business compliant, while also optimizing and completely transforming communication tactics.
Shift Features to Take Advantage of
While Shift aims to bring staff closer together through better internal communication methods and engagement, there are other features that make the platform popular for businesses in any industry.
Here are some of the best features that Shift offers its users for those looking to keep their businesses compliant and informed:
- Boost employee engagement through recognition and appreciation
- Celebrate staff birthdays, work anniversaries, and other achievements
- Show training videos
- Employee spotlights
- Interactive polls for staff to anonymously complete
- Expands internal communications
- Allows staff to retrain and re-skill in key trainings
- Helps leaders learn more about staff
- Encourages employees to do work harder
- Increases productivity
- Create diverse content using pictures, videos, or documents
- Use as a wayfinding and navigation system
- Broadcast company announcements, updated policies, etc.
- Use to post emergency alerts
- Streamline workflow and post frequent updates about each day’s tasks
Compliancy in Businesses is Important and Shift Can Help Lead You in the Right Direction
It’s important to follow important safety guidelines and take good care of your staff members regardless of the business or industry you work for. Shift makes it easy to follow the right steps to create content to keep staff in the loop with safety reminders, training and certifications to participate in, and ensure the internal compliances are met can help businesses successfully grow and improve retention.
Consider adding digital signage and Shift’s content creation capabilities to help improve compliancy in your business and its locations!
